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Ministers Upset Over Grading Guidelines
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By ugesh sarkar, Section Top Stories
Posted on Sat Feb 13, 2010 at 11:29:27 PM EST

There are signs of growing tension between the bureaucracy and their political bosses in the UPA government. Already unhappy over Prime Minister Manmohan Singh's proposal to grade each ministry's performance through the introduction of a Results Framework Document (RFD), the ministers are now upset about a fresh directive that curtails their powers to sanction foreign tours of their officials.

In a note issued last month, the expenditure secretary had informed the ministries about an amendment to the rules regarding the sanction of foreign trips of officials. Previously, foreign tours of the officials, irrespective of their rank, had to be approved by the minister concerned. According to the amended rules, officers of joint secretary rank and above will require prior permission from the minister while the trips of director and under secretary-level officers can be approved by the secretary of the ministry. Since the number of junior level officers is larger in number, the new order ends up giving greater powers to the secretary. "This amounts to clipping the wings of ministers," remarked a senior UPA minister, adding that these are among the few powers, which a minister enjoys.

Officials pointed out that a minister could punish or reward a bureaucrat through his powers to write their annual confidential reports, transfers and sanction of foreign trips. However, the well-entrenched bureaucracy has been slowly chipping away at the powers of politicians, which has created tension between the two.

Source: The Tribune By Anita Katyal Ministers upset over grading guidelines

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As it is, the ministers were smarting over the introduction of the scheme for evaluation of a ministry, which requires the ministers and their secretaries to sign a memorandum of understanding or the RFD that lays down each ministry's promise to deliver on targets within a stated time frame. The document was signed by each secretary and countersigned by the minister, committing him or her to the completion of the listed tasks.

This document, prepared by a newly constituted performance management division in the Cabinet Secretariat, asks each ministry to lay down the objectives, policies, programmes and the deadlines by which these will be implemented. In addition, the ministries are also required to list their commitment on their websites. A special task force, comprising retired bureaucrats and experts, has also been constituted to appraise the performance of ministries on the basis of these documents.

While ministers agree that a certain amount of accountability is necessary, they are upset that bureaucrats will judge their performance. Several ministers have refused to sign the document on the plea that it is the job of officials to execute the plans and programmes laid down by their political bosses. Chafing at the grading system, ministers also point out that if they are to be evaluated, they should also be given a team of their choice. They complain that they have little say in the appointment of officers in their ministry.

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